Event Staffing Rates, In Plain Terms

It depends on your market and how you book; the table on this page shows every way to book in every market, in dollars.

• Negotiated on local cost of living, local economic conditions, local competitiveness, your volume and contract length.
• All-inclusive, with a four-hour minimum per person per shift.
• Everyone on your floor is a TWF W-2 employee.
• Floor supervisors and senior leadership are quoted per engagement.

Because Greenville and Atlanta are not the same market, so we price each market on its own and publish every market's card.

• The same everywhere: the shape of the team, the captain on the floor, an exact quote in writing before anything is booked.

Role mix, market, event size and lead time all move the number. A Tuesday corporate lunch in Greenville and a Saturday gala in Atlanta are different jobs.

• You get an exact quote in writing before anything is booked.

Everything an HR department would expect behind a workforce.

• TWF as W-2 employer of record
• E-Verify and background screening
• Alcohol service certification
• Paid orientation and a written handbook
• Quarterly training
• Professional TWF uniforms
• Pre-shift briefing
• A billed captain on every team
• Ready in Reserve backfill
• Weekly reconciliation
• A written shift report your managers sign off on
• The Make-It-Right guarantee

Yes, in dollars, and the table shows each one for your market. Your written quote confirms your rate.

• One-year: your market's contracted card.
• Two-year: $0.50 an hour off every line.
• Exclusive: another $0.50 off, and the two stack, so an exclusive two-year is $1.00 under the one-year card.
• Existing agreements are honored through their term.

Every shift bills at least four hours per person, on every tier; Premium Social events bill at least five. An agreement has no monthly hours commitment.

• A full quarter with no booking: the next one bills at per-engagement rates, then agreement rates pick up again.
• Two-year and exclusive rates assume your stated hours; a quarter under half those hours bills at the one-year card.

A fee for per-engagement (one-off) bookings inside 48 hours of call time. Contracted clients never pay it.

• The greater of $150 or 25% of the booked staffing (card rates for the booked hours); 40% inside 24 hours.
• 9 or more people: a custom quote, and a person calls within the hour.
• Comes with a 4-hour minimum, a 50% deposit and a signed Rapid Deployment Agreement.
• The clock starts when deposit and fee have arrived and the agreement is signed.
• If we cannot confirm your crew, everything comes back; otherwise the fee is not refunded once signed and paid.

Every one-off booking carries a 50% deposit.

• More than 72 hours before call time: the deposit comes back.
• Inside 72 hours: the deposit is forfeited, and headcount reductions bill as booked.
• Inside 24 hours: the full booking bills at card rates for the booked hours, 4-hour minimum.
• Contracted clients: a cancellation inside 24 hours bills at the 4-hour minimum.

Hours a worker goes past 40 in our workweek bill at 1.5x the card rate for that role, on every card.

Yes: ten published days bill at 1.5x the card rate, the same list on every card. The calculator applies it when your date is on the list.

• New Year's Day
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Eve
• Christmas Day
• New Year's Eve

Yes, and it is the norm in staffing. The terms are the same on one-off bookings and agreements.

• Conversion fee: $2,500 or 15% of first-year compensation, whichever is greater.
• Waived once they have worked 400 hours for you through TWF.
• Applies to any hire within 12 months of their last TWF shift for you.

Gratuity is not included, and we never add one unless you ask. On weddings and other one-off events it is your choice.

• Customary guidance: 15 to 20 percent of staffing, after the event, on the final invoice or in cash.
• Every dollar goes to the servers, bartenders and crew who worked, through payroll, and never reduces your invoice.
• Contracted rates are all-inclusive, with no gratuity line.
• Fixed amount before the event: a staff service charge. The share reaches the people who served, through payroll, and shows on your invoice as its own line.

No, rates are fixed for the term. The one exception is statutory employer cost.

• Unemployment insurance, workers' compensation, minimum wage, payroll taxes or mandated benefits.
• Passed through at cost, on 30 days' written notice, with the effect on each bill rate shown.

Weddings, galas, fundraisers, estate and private dinners booked per-engagement: longer nights, a captain who can run a timeline, dates every crew in town wants. It is its own line on your quote, never a surprise.

• A five-hour minimum and a captain on every one.
• Per staff hour on top of your market card: crew $1.50, bartenders $3.00, the captain $4.00.
• Saturdays add $1.00 and hours after midnight $2.00 per staff hour.
• Hotels, caterers, venues and institutions on an agreement are not in this class.

Yes: for the first 90 days of a one-year or two-year agreement you can walk away on 14 days notice and pay only for hours worked. After day 90, either side gives 30 days written notice.

• On a two-year or exclusive tier, hours billed at the tier step during those 90 days re-bill at the one-year card if you leave.

Sign a one-year or longer agreement listing two engagements, and the first shift is on us: sixteen staff hours at your market's one-year crew rate. The rules and the codes

• Up to four staff for up to four hours each.
• At least seven days out, never inside 48 hours or on a holiday.
• Once per business and its affiliates, once per venue address, W-9 on file.
• Leave inside the proving period, or skip the second engagement, and it bills at the one-year card.

Fast, and from a person; the response times are in the request box below.

• A self-serve agreement draft is reviewed within one business day, or three for an exclusive agreement.

No. Your quote states the full price, plus any gratuity you choose to give, before work begins.

• If the scope changes, the price change is agreed in writing first.